In 2013, the District transitioned to a by-trustee area election system to ensure compliance with the California Voting Rights Act (“CVRA”). However, following each federal census, the Board must approve adjustments of trustee area boundaries, if necessary, to make sure the population in each trustee area is as nearly as equal as practicable, amongst other considerations. (Education Code section 5019.5(a).) In late September 2021, following a delay due to COVID-19, the 2020 Census data was approved and released by the California Department of Finance.

School districts in by-trustee area election systems are required to review and adjust their trustee area map to ensure population balance across the trustee areas. All school districts undergoing this process must conclude the process before February 28, 2022. 

After review of the current trustee areas in conjunction with the most recent Census data, it has been determined that adjustments to the District's Trustee Area map are needed to remain in compliance with the CVRA and California Education Code 5019.5.

Accordingly, the District’s demographer will give a brief study session regarding the impact of the 2020 Census data on the District’s Trustee Area population balance. The District will commence the process of making adjustments to the trustee area map and will ensure the process is completed by the February 28, 2022 deadline.

Classified – Adria Ballesteros, Student Support Services
Classified – Felicity-Rae Woodson, Cielo Vista Charter School
Certificated – Araceli Wagner, Cielo Vista Charter School

The Student Board Member Reports will be presented by Cathedral City High School Student Board Member Sophia Gonzales and Palm Springs High School Student Board Member Keona Corona.

E-mail Comments: Submit your public comment to the Board of Education's Senior Administrative Assistant electronically. Comments may be emailed to mrizya@psusd.us. Written comments are limited to 250 words. To provide adequate time to compile and distribute, please submit no later than 12:00 p.m. on the day of the meeting. All written comments will be distributed to the Board of Education and will be included as part of the record.

Telephonic Comments: You may provide telephonic comments by calling the District Office at (760) 325-8760 no later than 4:00 p.m. on the day of the meeting to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board of Education. When called, please reduce the meeting video volume to reduce any echoes or feedback.

All comments are to be directed to the Board, be under three minutes and shall be devoid of any personal attacks. Members of the public are expected to maintain a professional, courteous decorum during public comments.

The Government Code Section 41002.5 states that monies received by the District may be deposited in a bank account or other institution whose accounts are federally insured. It is requested that the Board of Education approve the updated list of authorized signatures for the District's bank accounts listed as presented in the attached document. 

Board Culture Policy BC-6 establishes an Annual Work Plan that includes monitoring and review of all policies, dialogue sessions with the community, student and staff groups, and activities, to improve Board performance. The Annual Work Plan requires that the Operations Expectations Policy on Asset Protection (OE-7) be monitored each year.

In the Coherent Governance system, the Superintendent's reasonable interpretations and evidence of compliance of each expectation are presented for Board review and approval.

General Fund/Cares Act Funding - $1,653,960.00

Formal Bids were solicited for Bid No. 02-22; DHSHS Gym Flooring Replacement Project pursuant to Public Contract Code 20111. The purchasing department advertised in The Desert Sun and documents were made available through Vendor Registry. The bid was prepared and submitted to contractors in order to permit reasonable competition consistent with the nature and requirements of flooring replacement projects. The District received responses from two (2) bidders and the submittals were opened on January 18, 2022. A bid analysis committee comprised of staff from the facilities planning & development and purchasing departments reviewed the submitted proposals for responsiveness.

It is requested to approve award of Bid No. 02-22; DHSHS Gym Flooring Replacement Project to R. Dependable Construction, Inc. as the lowest responsive bidder, pending all required paperwork is returned from the bidder.

Administration recommends the following gifts donated to the Palm Springs Unified School District be accepted with appreciation. All gifts donated to the School District and accepted by the Board of Education become the property of the entire School District. Requests by donors to have their gifts utilized at a specific school site will be honored as much as possible. Please see attached document for a list of recipients of gifts, donations and donors.

Change Order No. 1 provides a credit for unused Owner Allowances and savings to the contracted work.  The change includes the release of an allowance included in the project budget for Reed Family Enterprises Incorporated.

Change Order No. 1 in the amount of $20,279.10 is an 11.40% decrease to the original contract of $178,000.00 for a new total of $157,720.90.

The construction of the two new office additions at the District Administration Center, has been completed per Plans and Specifications by Reed Family Enterprises, Inc.

A “Punch List” was prepared and provided to the contractor for the project and the items have been corrected.  In the event that any new items are discovered, they are covered by the one-year labor warranty period and extended equipment warranties.

The Facilities Planning and Development staff have verified that this work is complete and that the Notice of Completion be filed with the Riverside County Recorder.

The Purchase Order Report from 01/01/2022 through 01/15/2022 is presented for review and approval for the following funds:

As specified in the report.       

The Agreements Under Ten Thousand Dollars from 01/01/2022 through 01/15/2022 are presented for review and approval for the following funds:

As specified in the report.

Presented for approval are the agreements ten thousand dollars or more and other contracts as presented for 01/01/2022 through 01/15/2022.

As specified for each agreement.

The Head Start Act (642(d)(2)(A-l) mandates that the Board of Education receive and
use information or reports about program planning, policies, and operations. The report
shall include: (A) monthly financial statements, including credit card expenditures;
(B)monthly program information summaries; (C) program enrollment reports, including
attendance reports for children whose care is partially subsidized by another public
agency; (D) monthly reports of meals and snacks provided through programs of the
Department of Agriculture; (E) the financial audit; (F) the annual self-assessment,
including any findings related to such assessment of the Head Start agency, including
any applicable updates; (H) communications and guidance from the Secretary; and
(I)the program information reports.

The reports for October and November 2021, for Early Head Start and Head Start, are submitted for review by the Board of Education